Article I - Name

1. The name of the organization shall be: The Southern California Association of Camera Clubs, Inc., hereinafter known as "The Association."

Article II - Purpose

1. The purpose of The Association shall be to promote interest and activity in all phases of photography throughout the San Diego County area, and to promote cooperation and fellowship among camera clubs and their members.

Article III - Membership, Dues and Requirements

1. All camera clubs in San Diego County shall be eligible for membership in The Association.  An application for membership in The Association shall include a copy of the club's bylaws and a list of all members and officers including their addresses and telephone numbers.
2. The Officers of The Association shall review each application and make recommendations to the Board of Directors. Admission of the applicant may be approved by a majority vote of the Board of Directors. The President of the applying club shall be notified in writing of the action taken. Dues for the accepted applicant shall be payable upon receipt of notification.
3. Dues for all member clubs shall be payable on January 1 and shall be considered in arrears on and after March 1, Dues shall be structured and in an amount sufficient to maintain all the normal activities of the organization.
4. Any changes in the structure or amount of the dues shall be recommended by the Executive Committee not later than the October Board of Directors meeting for such changes to be effective the following January 1st.  The Board must approve any changes by a majority vote of a quorum on the Board not later than the November Board meeting for such changes to be effective January 1st The membership list of a club as of December 3lst of the previous year shall be the basis for the amount of dues assessed for each club meeting in the Photo Arts Bldg. Alt other clubs shall be assessed a flat rate. Dues for any club joining the Association after January 1st shall be prorated on a monthly basis.
5. Failure of a member club to pay its dues before March I shall cause The Association President to send a written notice of suspension to that club President. Suspension removes all privileges of The Association membership, including the right to meet in the Photographic Arts Building. Upon written request and payment of delinquent dues plus a $5.00 penalty, the club may be reinstated by a majority vote of the Board of Directors, Each member club meeting in the Photographic Arts Building shall be responsible for hosting the building open house and performing normal cleaning tasks in accordance with established procedures and a yearly schedule established and published by The Association Secretary.
6. The first instance of failure by a member club to perform the responsibilities specified in Article III, Section 7 shall cause The Association president to levy a $10.00 fine by written notice to that club President. The second instance of failure by a member club to perform such duties during a two-year period shall cause The Association President to levy a $25.00 fine and written notice of suspension. Suspension removes all privileges of Association membership including the right to meet in the Photographic Arts Building. Upon written request for reinstatement and payment of the $25.00 fine, the club may be reinstated by a majority vote of the Board of Directors.
7. A Building Committee shall be comprised of one representative from each member club meeting in the Photographic Arts Building. The purpose of the committee shall be 0o determine the needs of the building and to seek the means for accommodating them. The Association Vice-President shall chair the Building Committee. Meetings shall be scheduled quarterly or at the discretion of the chairman.

Article IV - Officers

1. The Officers of The Association shall be the President, First Vice-President, Second Vice-President, Secretary and Treasurer.
2. The President shall have general supervision and administration of The Association affairs, preside at all meetings, appoint committees and assume an active leadership at all times. In the event of a vacancy in any other office, the President shall fill that position by appointment for the unexpired term.
3. The First Vice President shall preside at meetings of the Association in the absence of the President and shall assume the position of president should that office become vacant. The First Vice-President shall assist the president in appointing members to all committees, and shall assist those committees in their duties and report all committee progress to the president.
4. The Second Vice-President shall preside at all meetings of the Association in the absence of the First Vice- President and of the President. The Second Vice-President shall assist the First Vice-President and the President in appointing members to all committees, and shall assist those committees in their duties and report all committee progress to the President.
5. The Secretary shall keep accurate records of all correspondence and the minutes of all meetings of The Association. The Secretary shall prepare an annual schedule of hosting and cleaning assignments for member clubs meeting in the Photographic Arts Building, and shall perform such additional duties as may be assigned from time to time by the President or Board of Directors.
6. The Treasurer shall collect dues and assessments and act as custodian of all funds of The Association. The Treasurer shall pay all bills for expenditures authorized by the Board of Directors, maintain financial records of all receipts and expenditures subject to audit, file an annual financial report with the Balboa Park Management Office, and file the California Exempt Organization Annual Information Statement (Form 1998) with the California Franchise Tax Board on a timely basis each year.
7. Officers shall serve from April 1 through March 31.
8. At the regular meeting of the Board of Directors in January of each year a committee consisting of three Association members shall be appointed by the President and approved by the Board of Directors for the purpose of nominating candidates for Officers for the coming year. The report of the Nominating Committee shall be submitted at the regular scheduled meeting in February, at which time further nominations may be made from the floor. Nominations shall be read again at the regular meeting of the Board of Directors in March and shall be voted on by ballot

Article V - Board of Directors

1. The Board of Directors of The Association shall be composed of the President of each member club and the Officers of The Association. If the president of a member club is unable to attend Board meetings, the club President shall appoint a representative who shall keep the President informed of all Association actions and shall vote on behalf of the member club.
2. The Board of Directors shall have full powers and authority over the affairs of The Association; shall vote on applications for membership and shall formulate plans for competitions, seminars and joint activities of the member clubs.
3. The meetings of the Board of Directors shall be held on the time and day of the month as recommended by the Executive Committee and agreed to by the majority vote of a quorum of the members of the Board of Directors- Special meetings may be called by the President to conduct urgent or unusual business.
4. A quorum shall consist of one-third of the Board of Directors.

Article VI. - Parliamentary Authority

1. The rules contained in the latest edition of Robert's Rules of Order shall constitute the parliamentary authority and procedures for The Association.

Article VII - Amendment of Bylaws

1. Proposed amendments to The Association Bylaws may be submitted at any regular or special meeting of the Board of Directors. All member clubs shall immediately be notified in writing of the proposed amendment (s).
2. Such amendments may be adopted by a majority vote of at least a quorum of the Board of Directors at their next regular meeting following such written notification. Any Director unable to attend the meeting may send a proxy to cast a vote for that member club.

Article VIII - Dissolution of Association

1. This Association is an exempt organization under the Non-Profit Law of the State of California Upon dissolution of The Association assets shall be distributed to one or more exempt organizations within the meaning of Section 501(c)(3) of the Internal Revenue Code or shall be distributed to the Federal Government or to a state or local government for a public purpose.

Article IX - Permanent Slide Collection

1. A permanent slide collection shall be maintained by the Association. Slides shall be added to the collection annually.
2. A committee appointed by the President with the advice and consent of the Board of Directions, shall have the authority to select or reject additional slides for the collection. This is to be a "Standing Committee".
3. Slides selected as the 1st, 2nd and 3rd place winners of the annual Interclub competition shall be considered for inclusion to the collection. Permission to duplicate the slide shall be obtained from each maker.
4. The 1st place winner or "Best of Show" in each division of the Scott Watson Salon shall be considered for inclusion to the collection, with permission from the maker for duplication.

ARTICLE X - ANNUAL AUDIT

1. A committee to audit the finances of the association shall be appointed by the president, with the advice and consent of the Board of Directors.
2. This committee shall conduct an audit of the Association finances annually, and present the audit in writing at the first monthly Board of Directors meeting of the in-coming administration.
3. This committee shall be appointed no later than February 10 of each year. This committee shall be considered a "Standing Committee".

Revised and approved by the Board of Directors Feb 14,1995